Receiving and Stock Records
Check arriving merchandise against the agreed order and record differences promptly.
Keep the relevant records together and mark information that still needs confirmation. The following guides explain different parts of this stage, with examples and worksheets you can use for an individual purchase.
- Preparing the Store for a Delivery
Receiving is easier when staff know what is expected, where it will be checked and where the goods will go afterward.
- Carton Counts and Unit Counts
The number of cartons received does not establish the number of saleable units inside them.
- Recording Damaged or Incomplete Goods
A useful receiving record describes the observed condition, affected quantity and order reference without guessing at the cause.
- Labeling Back Stock
Back-stock labels should allow another staff member to identify the product, variant and quantity without opening several cartons.
- Preparing a Stock Count Routine
A stock count is more useful when the counting unit and the treatment of open packs are agreed in advance.
- Keeping Purchase and Receiving Records Together
A purchase file should let staff trace the original requirement through quotation, confirmation and receipt.